Coordinator Profile

Coordinators play a vital role in ensuring efficient inventory management. They transport PPE & Tool inventory from the warehouse (headquarters) to their designated vehicles or Connex Boxes, known as “rolling annexes”, which act as mobile storage units. The system tracks every transfer to and from the rolling annex, providing real-time visibility into inventory levels at all locations. This ensures accountability and seamless field distribution, so every item is where it needs to be, when it’s needed.

Coordinator Responsibilities

Maintaining vehicle (rolling annex) inventory of equipment and stock (off site and on site) – including performing a complete inventory checks of all stock and equipment.
Managing requests for equipment to be stored / disposed or returned.
Managing migration process i.e. when Trust stock is depleting/depleted
Liaising closely with procurement to ensure deliveries are accounted for and correctly delivered and any damage or shortages noted.
Ensure all stock is appropriately located.
Removal of rubbish and housekeeping throughout delivery & storage areas.
Reorganizing and providing a logical structure of storing stock.
Checking regularly that physical stock and equipment is stored safely in appropriate conditions and ensuing items are stored according to their manufacturer’s instructions.

Coordinators are the ones who are responsible for the Inventories delivered (rolling annex) and to Field Personnel and submit reports to the purchaser.

Other Duties of Coordinator include:

To comply with policies and procedures relating to safeguarding, health and safety, equality and diversity, confidentiality and data protection, reporting concerns to an appropriate person.
To maintain and develop own professional knowledge and awareness.
To undertake any other such duties or general tasks and hours of work as may reasonably be required and any other responsibilities, which may from time to time, be delegated by your manager.

PPE Tracker

PPE Tracker management software offers you a comprehensive overview of the inventory you have, helping you ensure you always have enough stock on hand.

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